Organized but Overwhelmed: The Paradox of the Modern Team


The Time-Optimized Newsletter

Helping move time from finite to infinite (issue 199)

If you only read one sentence:

Most professionals aren’t struggling with systems — they’re struggling with focus. The 2025 TMA data shows teams are highly organized but consistently distracted.

This Week's Feature

Organized but Overwhelmed: The Paradox of the Modern Team

Teams are organized but overwhelmed.

📊 Part 2 of the 2025 Year-End TMA Report

You can have the cleanest calendar in the world… and still be completely unproductive.

Let that sink in.

The 2025 Time Management Analysis (TMA) data says teams are killing it at staying organized — 84% use calendars consistently — but only 33% avoid distractions and 46% avoid procrastination.

That means we’re scheduling everything… except time to actually focus.

🧠 Simplify. Tighten. Prioritize.

Start by reading the full article: Organized but Overwhelmed: The Paradox of the Modern Team.”

Then ask yourself —

Are you managing time, or is time managing you?


This Week’s Action Step (2 minutes)

Open your calendar and create one 1-hour focus block tomorrow.

  • Mark it as “Busy.”
  • Silence notifications.
  • Choose one complex task you’ve been avoiding.
  • Finish it during this block — nothing else.

One protected block a day will outperform eight chaotic hours.


Featured Free Resource

2025 TMA Year-End Report

The 2025 Time Management Analysis (TMA) Year-End Review reveals the hidden habits, patterns, and distractions behind lost productivity — and how small shifts can unlock major performance gains.


Recent Articles

Personal Care is the Weak Link in Corporate Performance

Part 1 of a 3-part series highlighting some of the key insights from the 2025 Year-End TMA report.

Personal care ranked dead last in all five categories — sleep, breaks, and exercise were the lowest-scoring attributes of the entire assessment.

This article breaks down the full TMA dataset on personal care — why scores are low, how it impacts performance, and what people can do today to improve sleep, breaks, and exercise with very little time investment.


Intentional Slowness Makes You Faster

🚨EVERYONE’S OBSESSED WITH SPEED.🚨

Work faster. Scale faster. Sell faster. Close faster.

But what if I told you the people winning long-term… 👉 actually SLOW DOWN?

Are you moving fast… or just moving a lot?

👇 Check it out.👇

"Intentional Slowness Makes You Faster"


Time Insight of the Week

Being organized doesn’t create time — staying focused does.

The TMA data shows teams are scoring high on structure but low on attention.
Calendars, tools, and tidy task lists make you feel productive…
But only uninterrupted focus converts planning into progress.

Your time isn’t leaking because of poor organization.
It’s leaking because your attention is being split into a thousand pieces.

Protect your focus, and you immediately improve the value of every hour you already have.


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Dave Buck

⌚Providing senior business professionals with a post-career lifestyle strategy of purpose, fulfillment, ease and joy. ⏳Start your journey by taking the Retirement Time Analysis (RTA) Lifestyle Quiz. https://infinitylifestyledesign.com/rta/

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